Agentic Workflow Automation

Less
admin.
More
output.

Shortdesk deploys autonomous AI agents that handle the operational work - the admin, the screening, the follow-up, the scheduling - so your team can focus on the relationships and decisions that only people can make.

Book a demo See how it works
Live agent activity
Trigger · 09:14:02
Application received
Jamie C. — Software Engineer, via email
+0s
Role Intelligence Agent · Processing
Role matched → Senior Dev (3 of 8 open)
Matched on: seniority, stack, location constraint
+4s
Assessment Agent · Processing
Score: 8/10 — Strong candidate
7 yrs exp · full-stack · 2 concerns flagged with context
+31s
Comms Agent · Sent
Candidate acknowledged
Personalised reply sent. Recruiter alerted.
+44s
Output · Complete
Dashboard updated. Summary ready.
Client-ready copy drafted. All records updated.
<60s
00

The workflow,
end to end.

Every step automated. Click any node to see what's happening inside.

Infrastructure
Email Inbox Monitor
Watches for new applications
Data
CV Parser
Extracts structured data
Data
Candidate Record
Creates & deduplicates in Airtable
Infrastructure
Application Trigger
Links candidate → live role
Data
Role Spec Fetch
Pulls brief, criteria, weightings
AI Primary
Role Match Scorer
Claude Haiku · criteria-weighted fit score
Evaluating technical fit…
AI Primary
Contextual Assessor
Claude Sonnet · narrative evaluation
Reviewing career trajectory…
Data
Score Aggregator
Writes result to Applications table
Comms
Recruiter Briefing
Scored shortlist in CRM view
Comms
Interview Scheduler
Auto-books on approval
Comms
Candidate Acknowledgement
Personalised receipt email
Comms
Rejection Handler
Respectful, branded decline

↑ click any node to inspect

Input
—
    Process
      Output
        01

        Your week, before and after.

        Same roles. Same clients. Same team size. Entirely different use of their time.

        Without shortdesk Manual
        • Read 40 CVs individually6 hrs
        • Write internal shortlist notes3 hrs
        • Draft candidate acknowledgements2 hrs
        • Update role tracker / spreadsheet1.5 hrs
        • Chase unresponsive candidates2 hrs
        • Write job descriptions from scratch2 hrs
        • Re-screen when brief changes1.5 hrs
        • Actual recruiting and client work7 hrs
        Hours on admin 18 hrs
        With shortdesk Automated
        • CV screening & scoring→ agents
        • Shortlist notes and summaries→ agents
        • Candidate acknowledgements→ agents
        • Role tracker updated automatically→ agents
        • Follow-up sequences run on schedule→ agents
        • JD writer drafts from brief→ agents
        • Re-screening on brief change→ agents
        • Actual recruiting and client work22 hrs
        Hours returned +15 hrs
        02

        Three agents. Everything covered.

        Each agent handles a discrete layer of the workflow. Together, they replace the operational stack entirely.

        Agent What it replaces Time saved / week What you get
        01
        Role Intelligence
        Matching & Context
        • Manual CV-to-role mapping
        • Keyword matching rules
        • Role tracker maintenance
        • Missed sideways applications
        3 hrs
        per recruiter
        • Every application routed correctly
        • Sideways-fit candidates surfaced
        • Live role context loaded automatically
        02
        Assessment
        Evaluation & Scoring
        • Manual CV reading (20 min/CV)
        • Hand-written shortlist notes
        • Client-facing summary drafts
        • Inconsistent scoring between reviewers
        8 hrs
        per recruiter
        • 1–10 score calibrated to your criteria
        • Internal summary written per candidate
        • Client-ready copy drafted and ready
        • Red flags with reasoning, not labels
        03
        Communications
        Candidate & Client Comms
        • Candidate acknowledgement emails
        • Follow-up sequence management
        • Client update formatting and sends
        • Chasing unresponsive applicants
        4 hrs
        per recruiter
        • Every candidate acknowledged immediately
        • Follow-ups run on your schedule
        • Recruiter alerted when score warrants it
        • Nothing dropped, nothing late

        The numbers behind
        the time you get back.

        60s
        per CV,
        start to finish
        15hrs
        returned per
        recruiter, weekly
        24/7
        applications
        handled
        £1.2k
        weekly capacity
        recovered at £80/hr
        03

        Transparent pricing.
        Every line visible.

        Fixed monthly fee. One-time setup. No per-CV charges. Annual billing saves 2 months.

        Entry
        Starter
        £299/mo
        + £250 setup
        		 Recommended
        Growth
        £699/mo
        + £350 setup
        		 Full service
        Full Stack
        £1,499/mo
        + £500 setup
        Core
        CV screening & scoring ✓ ✓ ✓
        Active roles 5 roles 8 roles Unlimited
        All three agents ✓ ✓ ✓
        Candidate acknowledgements ✓ ✓ ✓
        Recruiter alerts ✓ ✓ ✓
        Airtable dashboard ✓ ✓ ✓
        Growth features
        JD writer – ✓ ✓
        Follow-up sequences – ✓ ✓
        Branded client interface – ✓ ✓
        Monthly pipeline report – ✓ ✓
        Full Stack
        Custom scoring per role – – ✓
        Bi-weekly strategy calls – – ✓
        Dedicated Slack channel – – ✓
        Priority builds – – ✓
        First access to new agents – – ✓
        Annual billing available — 2 months free. No contracts. Book a demo
        Why it exists

        "Recruitment agencies don't lose clients because they can't find candidates. They lose them because the admin ate the day and the relationship didn't get the attention it deserved."

        Book a demo

        Bring a CV
        from your inbox.
        We'll run it live.

        20 minutes. Real application. Real output. You leave knowing exactly what your agents will do from day one.

        • See all three agents run on your actual candidate
        • Get the scored summary, internal notes, and client copy
        • Ask every question before you commit to anything

        Or email hello@shortdesk.io directly.